If you are thinking about Zoho Workplace for your business, knowing the pricing is key!
Zoho Workplace is packed with digital collaboration tools, perfect for teams looking to boost productivity.
And like many Software as a Service (SaaS) tools, Zoho offers different pricing options so you can find a plan that suits your business needs and budget.
From monthly subscriptions to flexible tiered offerings, there are many things to think about.
In this article, we’ll break down Zoho Workplace’s pricing plans, and show you how they compare with similar tools.
We will also explore how Zoho’s options can benefit your business.
So let’s take a plunge and see if Zoho’s modular subscription model is for you!
Pricing Plans Overview: Choosing the Right Plan for Your Business
Zoho Workplace has a plan for every type of business—whether you’re just starting out or managing a larger company.
Here’s a closer look at each plan, what it costs, and the key features you’ll get with each one.
1. Free Plan
Cost: $0 – Good for solo users or small teams that need simple tools.
What You Get:
Basic email through Zoho Mail
Access to a few collaboration tools
Storage: Up to 5 GB for emails and documents
This is a nice plan if all you need is important email and some basic tools to keep people in touch.
2. Standard Plan
Cost: About $3 per user, per month Great for growing teams that need more collaboration and document tools.
What You Get:
30 GB email storage per user
100 GB team storage allocated for 3-10 users, with additional shared storage of 10 GB/new user after this limit.
Tools for creating documents with Zoho Writer, Sheets, and Show
Team messaging with Cliq integration
A dashboard for managing tasks
The Standard Plan works well if you’re starting to expand and need tools to collaborate more efficiently.
3. Professional Plan
Cost: Around $6 per user, per month Best for larger teams or businesses that need advanced security and conferencing tools.
What You Get:
100 GB email storage per user
1 TB team storage allocated for 3-10 users, with additional shared storage of 100 GB/new user after this limit.
Zoho Meeting for video conferencing
Extra security features such as S/MIME encryption for security of email.
The plan is aimed at companies that require secure email, and powerful collaboration tools for online meetings and team working.
4. Mail-Only Plan
Cost: About $1 per user, per month Ideal if all you need is a professional email address without the extra tools.
What You Get:
Custom domain email hosting through Zoho Mail
Basic email management, including spam filtering
This plan is simple but effective if you’re just looking for a custom email solution without the added apps.
Summary of Pricing Plans
Plan | Cost (per user/month) | Email Storage | WorkDrive Storage per Team | Key Features |
Free | $0 | 5 GB | N/A | Basic email, limited collaboration tools |
Standard | $3 | 30 GB | 100 GB | Document creation, team messaging |
Professional | $6 | 100 GB | 1 TB | Video conferencing, advanced security |
Mail-Only | $1 | Custom domain | N/A | Basic email management |
They come with varying tools and storage space, so you can choose one that best suits your business needs and budget.
Zoho makes it easy to scale your tools as you grow, giving you the flexibility to upgrade whenever you need.
Cost Comparison: Zoho Workplace vs. Google Workspace
How do you find the right workspace solution?
Zoho Workplace and Google Workspace are some of the names that come to mind as they provide you with a whole set of features to stay in touch and get work done.
‘But which is the best bang for your buck?
Let’s dive into a side-by-side comparison of these two platforms, focusing on what you get at different price points, so you can choose the plan that’s perfect for you.
Zoho Workplace Pricing
Free Plan: For single users and small teams, this plan provides the core tools for free.
Standard Plan: This plan (starting at about $3 a month per user) offers 30GB of email storage and collaboration tools, and is a decent entry point for expanding teams.
Professional Plan: About $6 a head, a month, 100 gigabytes of email storage, among other things, like video conferencing.
Mail-Only Plan: $1 a user a month, for email and not much else.
Google Workspace Pricing
Business Starter: Priced at $6 per user per month with 30 GB of storage, this plan is a simple solution for basic needs.
Business Standard: For $12 per user per month, this plan offers 2 TB of storage plus extra collaboration tools.
Business Plus: For $18 a user a month, you receive 5 TB of storage and improved security.
Enterprise Plans: Customizable per user per month, these plans cater to large organizations with specific requirements.
Comparing Key Features and Costs
Feature/Plan | Zoho Workplace Standard | Zoho Workplace Professional | Google Workspace Business Standard | Google Workspace Business Plus |
Cost | $3/user/month | $6/user/month | $12/user/month | $18/user/month |
Email Storage | 30 GB | 100 GB | 2 TB | 5 TB |
Collaboration Tools | Basic tools included | Advanced tools included | Comprehensive suite | Comprehensive suite |
Video Conferencing | Up to 10 participants | Up to 100 participants | Up to 150 participants | Up to 500 participants |
Cost-Effectiveness Analysis
For small business, Zoho’s Standard Plan is a good bet, providing an excellent set of features for a small percentage of the price of comparable Google plans.
For bigger companies, the Professional Plan might be worth considering, particularly for its enhanced collaboration and security features.
Thinking of switching from Google to Zoho?
The savings can be significant.
A business of 300 employees on Google Workspace’s Business Standard plan pays approximately 26,400 annually, depending on plan mix.
Zoho Workplace has flexible, affordable pricing and feature-packed plans that cater to all types of businesses.
Its aggressive pricing and functionality mean it’s a good pick for companies wanting to be productive without breaking the bank.
Discounts and Offers on Zoho Workplace
If you’re already considering Zoho Workplace for your organization, here’s some good news—Zoho has some great discounts and offers!
These discounts are targeted to make their tools cheaper and more available to schools, nonprofits and even companies that require multiple licenses.
So, let’s look at what each of these offers entails, so you can see if it’s something you want.
Educational Discounts
Zoho Workplace has special pricing for schools and universities.
By offering discounts on their tools, Zoho helps educators and students access powerful collaboration and productivity software without straining their budgets.
It’s a wonderful way to get good equipment into the classroom or campus setting!
Non-Profit Discounts
Zoho also realizes that non-profits tend to operate on shoestring budgets.
That’s why they offer significant discounts to nonprofits.
This means that nonprofits can enjoy the same powerful communication and productivity tools as businesses but at a price that’s easier to manage.
It’s how Zoho is a good citizen and how these organizations can devote more time to their purpose than to costs.
Bulk Purchase Discounts
If you’re in business and you need licenses for a bunch of people, Zoho has a bulk discount scheme, which is exactly what you want.
The more licenses you buy, the less you pay per user!
For example, if you buy more than five licenses, you qualify for a discounted rate, which can save money as your team expands.
Quick Summary of Zoho Discounts
Discount Type | Who Can Apply | Main Benefit |
Educational | Schools and universities | Lower rates across all plans |
Non-Profit | Registered non-profit organizations | Big savings on plans |
Bulk Purchase | Businesses needing multiple licenses | Reduced cost per user with more users |
Zoho’s discounts are a sure giveaway of their determination to make work tools accessible to as many industries as possible.
If any of these options seem like a fit for your organization, it’s a good idea to contact Zoho directly—they can provide all the details on eligibility and how to apply.
Evaluating ROI for Zoho Workplace
When you’re thinking about investing in Zoho Workplace, it’s essential to understand what kind of return on investment (ROI) you can expect.
Basically, ROI is what you get for every dollar you put in.
Here, we’ll go over some key areas to consider so you can clearly see the financial and operational benefits of switching to Zoho Workplace.
Cost Savings
Cost savings are one of the big advantages of migrating to Zoho Workplace, particularly if you’re coming from platforms with high pricing such as Google Workspace.
For example, a company of 500 employees could save an estimated $86,500 annually if they switched to Zoho.
Zoho’s pricing is flexible, meaning you only pay for what your team needs, so there’s no need to overspend on features or users you don’t need.
Minimizing Downtime
Zoho Workplace is known for its reliability.
Zoho has significantly less downtime than other platforms, so there’s less chance of your work being interrupted.
Over the course of a year, Zoho experienced just 696 minutes of downtime, compared with over 22,500 minutes for Google Workspace.
This consistency means more productive hours for your team.
In financial terms, the savings of decreased downtime by migrating to Zoho could be almost $196,700 in terms of averted productivity losses.
Boosting Productivity
From chat and calendars to projects and collaboration, Zoho Workplace makes teamwork faster and easier.
Project management, document sharing and instant messaging keep your team organized and in touch, so fewer hours are wasted.
The more billable hours, the less time spent on non-billable, and the more revenue your business can generate.
Scalability and Flexibility
With Zoho’s flexible plans, you can scale up or down as needed by your team.
And if your team expands or your projects shift, you can scale up or down with Zoho without being saddled with paying for unused features.
That kind of flexibility means you don’t have to do what other platforms have done, and just treat every customer like they’re the same, and end up paying too much.
In-Depth Analytics
With Zoho Analytics, your business can track key metrics like project profitability and billable hours.
These are incredibly valuable insights for identifying opportunities for growth and making good decisions to keep your business running smoothly and profitably.
Conclusion
In today’s digital world, picking the right tools is crucial for efficient teamwork.
Zoho Workplace, flexible and affordable pricing plans for every business, no matter how big, and powerful features that simplify collaboration.
In contrast to Google Workspace, Zoho is pretty good in terms of both value and functionality.
The school/non-profit discounts make it even more appealing, and its scalability is a huge plus as it scales along with your business.
For organizations looking to boost productivity and streamline workflows, Zoho Workplace is a smart, valuable choice.