Hostinger Email is a professional email service that is intended to allow the clients to communicate efficiently. The service offers custom domain emails, simple-to-use platforms, and interaction with other Hostinger services and is targeted at both businesses and individual users to boost their online visibility.
There are some circumstances where there is a need to export emails hosted by Hostinger, including backup purposes, shuffling to other email service providers, or just for keeping important emails.
This article, therefore, seeks to show those who wish to export their emails from Hostinger the easy steps for doing so, enabling them to handle their email files with ease and more importantly access important emails at any desired extent.
First, Understand Email Formats
As for dealing with emails or exporting emails, knowing the various file types used when exporting emails is also important. The three most common formats are EML, Mbox, and Maildir. It is the nature of the file format that makes it necessary to accomplish different email-related tasks because every format has a different organization.
Meaning and Applications of EML
EML is the short form for Electronic Mail and it is an abbreviation that refers to a single email message. Each EML email file stores an email message in its entirety, including the header (which contains information like email addresses, titles, and dates) and the message body. This format is common and many clients do support it like Microsoft Outlook, Mozilla Thunderbird, and Apple Mail.
Use Cases:
- Individual Email Storage: EML files are useful in archiving or backing an email.
- Email Transfer: They enable easy export and import of mail from one email client or system to another.
- Data analysis: EML format can also be utilized for data analysis since it is well organized.
Meaning and Applications of Mbox
Mbox is another popular email format that is used for saving messages in the same record although many messages can be saved. In this format, all the messages are joined to each other, and since there is no known synergy, a specifiable syne is used which sits between the messages. Mbox files are mainly used in Unix based systems and are implemented by a number of email clients like Thunderbird and Apple Mail.
Use Cases:
- Bulk Email Management: Mbox is appropriate for people who desire to dump in and out an entire mailbox that has been entirely copied.
- Backup Solutions: This is the most simple method by which all emails within a particular folder or a particular account can be backed up.
- Migration Between Services: When one switches between several providers, Mbox files can make the process less of a hassle.
Definition and Use Cases of Maildir
Maildir is a specific file format used to save e-mail messages in a folder style system instead of one large file. Maildir is a data type used by many mail servers, including Dovecot and Postfix, as it allows each individual e-mail to be kept in a separate file located in a folder that has the ability to include other folders.
Use Cases:
- Concurrent Access: Since the Maildir format allows for multiple processes to read emails at the same time, it is especially useful for busy systems with many users accessing a large number of emails.
- Efficient Storage Management: Deleting or handling messages is even easier because each message is saved separately.
- Email Client Compatibility: The Maildir formats can be used with many email clients in the modern day.
Familiarizing yourself with these formats will aid you in picking the best option for the intention of exportation of emails from Hostinger, so all of your information is intact, and the structure follows your requirements.
Step-by-Step Guide to Exporting Emails
Exporting emails from Hostinger is an easy task that helps you maintain your critical emails in case you switch email services. In case you experience any problems while exporting, this procedure helps you resolve them. Follow the instructions in this step-by-step guide to ensure a smooth export process.
1. Log into your Hostinger webmail account.
To start the process of exportation, you are required to access your Hostinger’s webmail account. This is how you do it.
- To start the Hostinger process, launch your browser of choice and search for the Hostinger website.
- On the homepage, locate the Login button at the top right corner and click on it.
- Next to the email account you wish to export emails from, click on Manage and you will be taken to your webmail interface.
2. Choosing Emails for Export They Wish to Export
After you are within your Hostinger webmail, please, select the emails targeted for the export:
- The Select button is usually found in the upper section of your inbox. This button function gives you the ability to select several emails at the same instance.
- Tick the box next to the specific message that you wish to export or alternatively, click on the Select All button if you wish to export all messages contained in a folder.
- In case you wish to be more specific about the emails that you selected to be exported, please be advised to use filters or search options in order to sort by date, sender address, or subject.
3. Exporting Emails Selecting In Emails for Download
After a successful selection of the appropriate emails, the following steps assist one in downloading the sought-after emails:
- At the top of your screen, you should see a toolbar above the list of emails you have. Click on the More option within the tool bar. This drop-down menu displays different actions that can be carried out on a single or selected email.
- Select the Download option from the menu which appears when you click on the down arrow. You will be asked to choose one from the several available formats through which you can download your emails.
- Hostinger has also provided the following formats for downloading: EML, Mbox, and Maildir:
- EML: preferably used to store an email as one entity since it saves each email as one single file.
- Mbox: This format enables the backup of a huge number of emails into one file, which is beneficial when trying to manage files.
- Maildir: This format allows users to have a single file for each message and so stores emails in a directory structure.
- After selecting your preferred format, be sure to click on “Confirm,” and the download should start. Depending on how you have set your browser, the files will either be dumped in your default downloads folder or request you to browse for a folder.
By adhering to such guidelines, it is possible to carry out the Hostinger email export and goal potential to protect important messages or prepare them for transfer to another platform.
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Key Points to consider before proceeding.
Sometimes when exporting emails from Hostinger, one has to be very cautious and consider a few issues concerning the procedures involved:
Restriction when attempting to Export emails
An important restriction to take into account is that only one email can be downloaded at a time for those people who are exporting emails in EML format. This can be especially trying when you are dealing with multiple email exports. Most will take multiple actions to export each email. On the other hand, owing to the point that the Mbox and Maildir formats let clients bulk export emails, these clients are easily backup clients or clients planning to migrate a few emails.
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Downloading Mbox or Maildir Formats
While exporting emails in Mbox or Maildir type files an option, a . ZIP file is sent which is inclusive of all opted messages. This file compressing technique comes in handy to reduce file space and enables bulk download of emails simultaneously. Once downloaded, the. ZIP files can be unzipped on the user’s computer to retrieve the Mbox or Maildir ones for use.
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Conclusion
In all, exporting emails from Hostinger is such an easy task that takes care of your important messages and provides some peace of mind.
As explained in the preceding paragraphs, you can also efficiently export and save your emails in different formats for your convenience.
Always remember to send yourself a copy of any essential emails, regularly, to protect yourself from the loss of sensitive information and to have unfettered access to your letters still.
We invite you to leave your comments on how you exported emails from Hostinger or ask any questions on this subject below. Perhaps your experience will help other users better cope with their email management!
